I'm managing the account transactions of a parent account. What options are available and how do I use them?
As shown below, this page contains features or tools that allow you to manage account transactions of a parent account such as adding and deleting post-dated transactions. This page is divided into three sections:
Transactions Posted Today,
Post-dated Transactions, and
Recurring Transactions.
Transactions Posted Today
This section shows all transactions posted today. If you want to view account transactions posted in the past, click the
View and print account statement link under the
Tools section.
As shown in the picture above, under the
Transactions Posted Today section, each row represents a transaction posted today. Each transaction is composed of a transaction date, description, source, amount and posting date, represented by the columns
Trans Date,
Description,
Source,
Amount, and
Posting Date respectively. Please refer to the following for the heading/column meanings:
- Trans Date - Transaction date is the date when the transaction occurs (e.g. when you perform the service).
- Posting Date - Posting date determines when the transaction will be finalized, posted and displayed to your customers. In this case, today.
- Description - Where available, the description of the transaction (e.g. cheque number).
- Source - Type of transaction. Types include but are not limited to the following:
- Credit - A credit transaction. Decreases the balance of the account.
- ADJ - A charge transaction. Increases the balance of the account.
- CSH - A cash payment transaction. Decreases the balance of the account.
- CHQ - A cheque payment transaction. Decreases the balance of the account.
- Amount - Transaction amount. The account balance is adjusted equal to the transaction amount. Any amounts with a bracket (or parenthesis) decreases the account balance.
- Balance - Running balance of the account as of today.
Additionally,
Current Balance represents the current account balance as of today.
Post-dated Transactions
This section shows all transactions that will be posted at a future date. As shown in the picture above under the
Post-dated Transactions section, each row represents a post-dated transaction.
Each transaction is composed of a transaction date, description, source, amount and posting date, represented by the columns
Trans Date,
Description,
Source,
Amount, and
Posting Date respectively. Please refer to the following for the heading/column meanings:
- Trans Date - Transaction date is the date when the transaction occurs (e.g. when you perform the service).
- Posting Date - Posting date determines when the post-dated transaction will be finalized, posted and displayed to your customers.
- Description - Where available, the description of the transaction (e.g. cheque number).
- Source - Type of transaction. Types include but not limited to the following:
- Credit - A credit transaction. Decreases the balance of the account.
- ADJ - A charge transaction. Increases the balance of the account.
- CSH - A cash payment transaction. Decreases the balance of the account.
- CHQ - A cheque payment transaction. Decreases the balance of the account.
- Amount - Transaction amount. Once posted, the account balance is adjusted equal to the transaction amount. Any amounts with a bracket (or parenthesis) decreases the account balance.
- Balance - Running balance of the account taking into account for upcoming or post-dated transactions. This feature allows you to view the account balance when all post-dated transactions are finalized and posted.
Under this section, you can also remove or delete post-dated transactions. For instructions on how to select and remove post-dated transactions, you can refer to the following Help:
How do I remove post-dated transactions?
Recurring Transactions
This section shows all
recurring transaction profiles that you created for the account. As shown in the picture above, under the
Recurring Transactions section, each row represents a recurring transaction profile.
Each recurring transaction profile is composed of a description, amount, schedule, last posted date and the date when the recurring transaction profile ends, represented by the columns
Description,
Amount,
Schedule,
Last Posted and
Run Until respectively. Please refer to the following for the heading/column meanings:
- Description - Where available, the description of the recurring transaction profile.
- Amount - Transaction amount. The recurring transaction profile will generate a post-dated transaction using this amount as per schedule.
- Schedule - Indicates the specific schedule that the recurring transaction profile will use to generate the post-dated transactions. Schedule can be weekly on Sunday, Monday, Tuesday, Wednesday, Thursday, Friday or Saturday, or Monthly on the 1st, 2nd, 3rd, 4th, etc. (up to the 28th).
- Last Posted - Indicates the date when the last post-dated transaction was generated.
- Run Until - Indicates the date the Recurring Transaction Profile ends.
Under this section, you can remove or delete a recurring transaction profile. For instructions on how to select and remove a recurring transaction profile, you can refer to the following Help:
How do I remove a recurring transaction profile?
If you want to quickly view ALL recurring transaction profiles created for your business, click the
View all recurring transactions link under this section.
Others
In addition, you can do the following when you are managing the transactions of a parent account:
- Go back to the account's Account Details page by clicking the link of the account number under the Account Information section.
- Add a new transaction by using the Choose a new transaction drop down box under the Tools section to select a transaction you want to add/perform. Transactions include:
- Enter a payment
- Void a payment
- Add a charge
- Add a credit
- View past transactions and print account statements by clicking the View and print account statement link under the Tools section.
- Add a recurring charge profile by clicking the Add a recurring charge link under the Tools section.
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